Choosing the best commercial printers for offices involves balancing speed, reliability, print quality, security, and cost. The Brother MFC-L6810DW stands out as the overall best for its large capacity and advanced security features. For high-volume color printing, the Epson EcoTank ET-15000 offers exceptional efficiency with supertank ink technology. If budget and simplicity matter most, the HP OfficeJet Pro 9125e provides solid performance at a lower price point. Yet, each option comes with tradeoffs—whether it’s higher upfront costs, slower speeds, or limited color options. Continue reading for a detailed comparison to help you find the right fit for your office.
Key Takeaways
- Speed and volume capacity were primary differentiators, with some models supporting over 50 pages per minute and high monthly volumes.
- Security features, like advanced encryption and user authentication, are crucial for enterprise environments and vary widely among models.
- Color capabilities and ink or toner costs heavily influence long-term expenses, especially for offices with high color print needs.
- Wireless and network features, including mobile printing and connectivity with smart assistants, enhance usability in busy office settings.
- Initial costs versus ongoing maintenance—such as ink or toner refills—must be balanced to optimize value for different office sizes and budgets.
More Details on Our Top Picks
Brother Professional Laser Printer All-in-One with Scanner and Copier, High-Speed 50 ppm Monochrome Printing, Wireless Network Ready, Dual-Band WiFi, Auto 2-Sided Print (MFC-L5915DW)
This Brother MFC-L5915DW stands out for its impressive speed of up to 50 ppm, making it ideal for busy offices that need quick, professional monochrome output. Compared to the Brother HL-6210DW, it offers faster performance and a larger auto document feeder, which boosts productivity for high-volume workflows. Its low-cost, high-yield toner cartridge reduces operational expenses, while a 5″ touchscreen simplifies workflow customization. However, its bulk at nearly 40 pounds can be cumbersome for smaller spaces, and initial setup with security features takes time. This model is perfect for large workgroups or small businesses with high print demands that prioritize speed and cost-efficiency.
Pros:- Print and copy speeds up to 50 ppm boost productivity
- Ultra high-yield toner reduces operating costs
- Large 70-page auto document feeder accelerates scanning and copying
Cons:- Heavy and bulky design can be difficult to relocate
- Initial security setup and firmware updates add setup time
- Limited to monochrome printing, unsuitable for color needs
Best for: High-volume offices and workgroups needing fast monochrome printing with cost-effective consumables
Not ideal for: Small home offices or users requiring color printing, due to its monochrome-only functionality and bulkiness
- Print Speed:50 ppm
- Connectivity:Ethernet, Wi-Fi, USB
- Auto Document Feeder:70 pages
- Max Paper Capacity:Over 1100 pages with additional trays
- Toner Cartridge Yield:18,000 pages
- Display:5″ Touchscreen
Bottom line: Ideal for large offices or busy workgroups prioritizing speed, volume, and low operating costs.
Lexmark MX532adwe Monochrome Laser All-in-One Printer, Integrated Duplex, Energy Star, 4.3-inch Color Touch Screen, Print Speed: Up to 46 ppm, Rec. Monthly Page Volume: 2,000-15,000 Pages
This Lexmark MX532adwe excels at high-demand environments, offering a solid print speed of up to 46 ppm and a robust 2,000-15,000 monthly page volume. Compared to the Brother HL-L6200DW, it provides similar high-volume capacity but includes a larger 4.3-inch touch screen for easier navigation and more intuitive control. Its energy-efficient design and certifications support sustainability goals. On the downside, it weighs 55 pounds, making it less portable, and its monochrome focus limits its use for color printing. This pick makes the most sense for offices that require reliable, high-volume black and white output with advanced security features.
Pros:- Fast print speeds up to 46 ppm maintain workflow efficiency
- Large monthly duty cycle supports high-volume use
- Integrated security features protect sensitive data
Cons:- Heavy weight limits portability
- Limited to monochrome output, unsuitable for color needs
- Higher initial cost compared to basic models
Best for: Medium to large offices needing durable, secure monochrome printing with large monthly duty cycles
Not ideal for: Small or home offices that need color printing or a lighter, more compact device
- Print Speed:46 ppm
- Connectivity:Ethernet, Wireless, USB
- Touch Screen:4.3-inch
- Monthly Duty Cycle:Up to 15,000 pages
- Maximum Paper Capacity:Over 1500 pages with optional trays
- Security:Trusted Platform Module (TPM)
Bottom line: Perfect for high-volume monochrome printing in secure, demanding office settings.
HP OfficeJet Pro 9135e Wireless All-in-One Color Inkjet Printer, Print, scan, copy, fax, ADF, Duplex printing best-for-office, 3 month Instant Ink trial included, AI-enabled (404M0A)
This HP OfficeJet Pro 9135e is a versatile all-in-one inkjet designed for offices that need vibrant color output and multifunction capabilities. Compared to the Brother MFC-L5915DW, it offers color printing and fax functions, with speeds of up to 20 ppm color and 25 ppm black. Its wireless connectivity and mobile app make it highly accessible for teams on the go. The 500-sheet capacity and automatic duplex printing reduce manual intervention, while the 3-month Instant Ink trial lowers ongoing supply costs. Its cons include slower speeds than laser models and higher running costs for ink, which may be a concern for heavy printing volumes. This makes sense for offices prioritizing high-quality color documents, presentations, and flexible mobile printing.
Pros:- Vibrant color printing up to 20 ppm
- Automatic duplex and 500-sheet capacity for efficiency
- Wireless and mobile printing with app support
Cons:- Slower than laser printers for large volumes
- Higher cost per page for ink supplies
- Limited to inkjet, less durable for high-volume daily use
Best for: Offices needing high-quality color printing, scanning, and multifunctionality with ease of use
Not ideal for: High-volume monochrome printing or users on tight budgets due to ongoing ink costs
- Print Speed:20 ppm color
- Paper Capacity:500 sheets
- Connectivity:Wi-Fi, Mobile app
- Duplex:Automatic
- Scan Features:Auto Document Feeder
- Included Supplies:3 months Instant Ink
Bottom line: Ideal for offices that need colorful, professional-quality documents with flexible mobile and multifunction features.
Brother Professional Laser Printer with High-Speed 50 ppm Output, Advanced Security Features, and Wireless Networking for Business, Monochrome Printing with Duplex Capability (HL-6210DW)
This Brother HL-6210DW is a reliable monochrome laser printer optimized for high-speed output at 50 ppm, surpassing many inkjet options like the HP OfficeJet Pro 9135e in speed and cost-efficiency. Its built-in duplex printing, Ethernet, and Wi-Fi connectivity make it suitable for shared office environments. It features a 520-sheet paper tray and supports expandable capacity, making it ideal for larger print volumes. Its cons include its weight of nearly 30 pounds, which can limit portability, and it only prints in black and white, so it isn’t suitable where color output is needed. This model is best for small to medium offices that prioritize speed, volume, and security in monochrome printing.
Pros:- Print speeds up to 50 ppm maximize efficiency
- Large 520-sheet tray reduces paper refills
- Advanced security features safeguard sensitive documents
Cons:- Heavy and less portable
- Color printing not supported, limiting versatility
- Initial setup for security might take extra time
Best for: Small to medium offices with high monochrome volume needs, requiring fast, secure printing
Not ideal for: Offices requiring color printing or lightweight, portable devices
- Print Speed:50 ppm
- Connectivity:Ethernet, Wi-Fi, USB
- Duplex:Automatic
- Paper Capacity:520 sheets
- Toner Cartridge:18,000 pages
- Display:LCD
Bottom line: Best suited for offices that need fast, high-volume monochrome printing with security features.
Brother MFC-L8730CDW Business Color Laser All-in-One Printer with Duplex Print, Scan, Copy, Wireless Networking, and Advanced Security Features
This Brother MFC-L8730CDW offers vibrant color and sharp black output, supporting high productivity with speeds up to 33 ppm. Unlike the mono-only Lexmark MX532, it provides full color functions suitable for marketing materials and presentations. Its 80-page auto document feeder, flexible connectivity options including dual-band Wi-Fi and Gigabit Ethernet, and a 3.5″ touchscreen make it user-friendly. Security is reinforced with triple-layer protection, and the cost per page remains reasonable thanks to high-yield toner cartridges. The main downside is its larger size at 67.9 pounds, which could be a concern for smaller workspaces. This model is best for offices that require frequent color printing, scanning, and secure document handling.
Pros:- Vibrant color and sharp black output
- High-speed duplex scanning up to 104 ipm
- Advanced security features protect sensitive data
Cons:- Relatively heavy and less portable
- Higher initial cost compared to mono laser models
- Color toner supplies can be costly over time
Best for: Color-centric offices with high-volume printing, scanning, and security needs
Not ideal for: Small offices or users who only need monochrome printing or space-constrained environments
- Print Speed:33 ppm color and B&W
- Connectivity:Wi-Fi, Ethernet
- Scan Speed:104 ipm duplex
- Auto Document Feeder:80 pages
- Toner Yield:Black: 3,000 pages; Color: 1,800 pages
- Display:3.5″ color touchscreen
Bottom line: Perfect for busy offices that need reliable, secure, and high-quality color multifunction printing.
Epson EcoTank ET-15000 Wireless Color All-in-One Supertank Printer with Scanner, Copier, Fax, Ethernet and Printing up to 13 x 19 Inches, White
This Epson EcoTank ET-15000 stands out for its incredible ink savings and ability to produce large-format prints up to 13″ x 19″. Compared with traditional cartridge printers like the Brother MFC-L6800DW, it offers up to 90% ink cost reduction, making it ideal for offices with high print volumes. Its refillable ink tanks eliminate frequent cartridge replacements, but this model’s slower print speeds and slightly higher initial cost can be drawbacks for fast-paced environments. The 250-sheet paper capacity and borderless photo printing add to its versatility, though it’s less suited to offices needing rapid quick-turnaround printing. Overall, this is a smart choice for offices prioritizing long-term savings and large-format output over speed and compactness.
Pros:- Exceptional ink cost savings with refillable tanks
- Large media capacity and borderless printing support
- Wireless, Ethernet, and USB connectivity options
Cons:- Slower print speeds compared to laser alternatives
- Higher upfront purchase price
Best for: Offices that produce large volumes of color and large-format printing and want to minimize ink costs.
Not ideal for: Offices that require high-speed printing or very compact space-saving devices.
- Printer Type:Inkjet
- Maximum Media Size:13 x 19 inches
- Print Resolution:4800 x 1200 dpi
- Connectivity:Wireless, Ethernet, USB
- Paper Capacity:250 sheets
- Additional Functions:Scanner, Copier, Fax
Bottom line: Ideal for offices seeking cost-efficient, large-format color printing with high volume output.
Ricoh Aficio MP C4504 A3 Color Laser Multifunction Copier – 45ppm, Copy, Fax, Print, Scan, Auto Duplex, Network, WIFI, 4 Trays and Comes with Pre-Installed Postscript 3 Supplement (Renewed)
This Ricoh MP C4504 excels in high-volume office environments requiring reliable color copying and printing at 45 pages per minute. It’s comparable to the Brother MFC-L6810DW but offers superior color output and a larger paper capacity of 2,300 pages, suited for busy workgroups. Its multifunction capabilities include fax, scan, and duplex printing, making it versatile for document-heavy workflows. A downside is its size and weight, requiring dedicated space, and its relatively high initial cost. While not ideal for small offices or those needing fast setup, its robust security features and network options make it perfect for secure, high-volume office tasks.
Pros:- High-speed color and black-and-white output
- Large paper capacity with 4 trays
- Includes Postscript 3 support for advanced printing needs
- Secure network and Wi-Fi connectivity
Cons:- Bulky size requiring dedicated space
- Higher upfront cost compared to smaller units
- Limited to office environments with high print volume
Best for: Mid-sized offices needing fast, reliable color multifunction printing with large paper capacity.
Not ideal for: Small offices or home workspaces with limited space and lower volume needs.
- Print Speed:45 ppm
- Maximum Media Size:A3
- Print Resolution:1200 x 1200 dpi
- Connectivity:Wi-Fi, Ethernet, USB
- Paper Capacity:2,300 pages
- Additional Functions:Scan, Copy, Fax
Bottom line: Best suited for mid-sized offices that require fast, reliable, high-volume color multifunction printing.
Brother MFC-L5710DW Business Monochrome Laser All-in-One Printer with Wireless Networking and Duplex Print, Scan, and Copy, Works with Alexa
This Brother MFC-L5710DW offers fast monochrome printing at 48 pages per minute, ideal for small businesses demanding quick turnaround times. Its multifunctionality includes copying, scanning, and faxing, with a user-friendly 3.5″ color touchscreen. Compared to the Brother DCP-L2640DW, it offers higher speed and expanded features like fax and higher paper capacity, making it suitable for busy offices. Its reliable wireless and Ethernet connectivity, along with security features, add to its appeal. However, its larger size and higher power consumption might be a concern for more compact spaces. This printer is perfect for offices that need high-volume monochrome output with comprehensive document handling.
Pros:- High-speed 48 ppm monochrome printing
- User-friendly 3.5″ color touchscreen
- Wireless, Ethernet, and mobile device connectivity
- Includes NFC for easy authentication
Cons:- Larger size may not fit tight spaces
- Higher power consumption compared to smaller models
- Limited to monochrome output
Best for: Small business offices that require fast monochrome printing, scanning, and copying with security features.
Not ideal for: Offices needing color printing or compact space-saving devices.
- Print Speed:48 ppm
- Maximum Media Size:8.5 x 14 inches
- Print Resolution:1200 x 1200 dpi
- Connectivity:Wireless, Ethernet, NFC
- Paper Capacity:250 sheets
- Additional Functions:Scan, Copy, Fax
Bottom line: Excellent choice for small offices needing fast, secure monochrome multifunction printing.
Brother MFC-L6810DW Enterprise Monochrome Laser All-in-One Printer, Large Paper Capacity, Wireless Networking, Advanced Security Features, and Duplex Print, Scan, and Copy, Works with Alexa
This Brother MFC-L6810DW delivers impressive speed at 52 pages per minute and features a large paper capacity of 520 sheets, making it suitable for mid to large workgroups. It offers advanced security, NFC badge access, and flexible connectivity, surpassing the Brother L5710DW for bigger environments requiring robust document security. Its high-volume auto feeder and 7″ touchscreen streamline workflows. While its size and initial cost are higher, its security and high capacity justify the investment. If your office needs secure, high-volume monochrome printing with extensive scanning and copying, this model fits well, but it’s less ideal for small or compact spaces.
Pros:- Fast 52 ppm printing and copying
- Large paper capacity with optional expansion
- Advanced security and NFC badge access
- Intuitive 7″ color touchscreen
Cons:- Size may be cumbersome in tight spaces
- Higher initial investment
- Primarily monochrome
Best for: Mid to large-sized offices needing high-volume, secure monochrome printing and extensive document handling.
Not ideal for: Small offices or those with limited space and lower volume needs.
- Print Speed:52 ppm
- Maximum Media Size:Legal
- Print Resolution:1200 x 1200 dpi
- Connectivity:Wireless, Ethernet, NFC
- Paper Capacity:520 sheets
- Additional Functions:Scan, Copy, Fax
Bottom line: Ideal for security-conscious mid-sized offices with large-volume monochrome printing needs.
Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy and Scan, Duplex, Mobile, Black & White | Includes Refresh Subscription Trial
This Brother DCP-L2640DW offers reliable 36 pages per minute monochrome printing in a compact design, making it perfect for small offices or home setups. Its multifunction capabilities include copying and scanning, with duplex printing and mobile device support. Compared to larger or higher-speed models like the Brother MFC-L5710DW, it sacrifices some speed and capacity for a smaller footprint and affordability. The included Refresh subscription trial helps reduce ongoing costs, but for offices with high volume or advanced security needs, this might not suffice. Overall, it’s an excellent entry-level multi-function laser printer for small, budget-conscious environments that need dependable performance.
Pros:- Compact size fits small spaces
- Fast 36 ppm monochrome output
- Duplex printing and scanning
- Supports mobile printing
Cons:- Limited to monochrome output
- Lower paper capacity (250 sheets)
- Speed is slower than larger models
Best for: Small offices or home-based businesses needing reliable monochrome printing with space constraints.
Not ideal for: High-volume offices or environments requiring color or advanced security features.
- Print Speed:36 ppm
- Maximum Media Size:A4
- Print Resolution:1200 x 1200 dpi
- Connectivity:Wireless, Ethernet, USB
- Paper Capacity:250 sheets
- Additional Functions:Scan, Copy
Bottom line: An excellent space-saving choice for small offices needing dependable monochrome multifunction printing.
HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer, Print, scan, Copy, ADF, Duplex Printing Best-for-Home Office, 3 Month Instant Ink Trial Included, AI-Enabled (405T6A)
The HP OfficeJet Pro 8125e stands out for its ability to produce professional-quality color documents at a competitive speed, making it an excellent choice for small home offices that need vibrant outputs without sacrificing space. Unlike the HP OfficeJet Pro 9125e, which offers higher speed and larger paper capacity, the 8125e is more compact and easier to set up, ideal for limited spaces. Its AI-powered printing ensures web pages and emails are precisely formatted, reducing waste and improving professional appearance. However, it’s less suited for high-volume office environments where speed and capacity are critical, as it prints up to 10 ppm in color and has a 225-sheet input tray. The included 3-month Instant Ink trial simplifies supply management, but after that, ink costs could add up. This pick makes the most sense for small teams or home offices prioritizing quality and convenience over volume.
Pros:- Compact and space-efficient design
- Excellent color quality with precise formatting via AI
- Wireless connectivity with reliable dual-band Wi-Fi
Cons:- Lower print speed compared to larger office models
- Limited paper capacity at 225 sheets
Best for: Small home offices or freelancers who prioritize high-quality color output and easy setup.
Not ideal for: Offices with high-volume printing needs or requiring fast, high-capacity printing, where the 10 ppm speed may be limiting.
- Print Speed (Color):10 ppm
- Print Speed (Black & White):20 ppm
- Input Tray Capacity:225 sheets
- Connectivity:Dual-band Wi-Fi
- Automatic Duplex:Yes
- Included Ink Trial:3 months
Bottom line: This printer is best suited for small, home-based workspaces focused on quality and ease of use rather than high-volume output.
HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer, Print, scan, copy, fax, ADF, Duplex printing best-for-office, 3 month Instant Ink trial included, AI-enabled (403X0A)
The HP OfficeJet Pro 9125e makes a strong case for office environments that need a versatile, secure, and high-capacity color printer. Compared with the HP OfficeJet Pro 8125e, it offers faster print speeds up to 18 ppm in color and 22 ppm in black, along with a larger 250-sheet input tray, making it more suitable for busy workplaces. Its 2.7-inch touchscreen provides intuitive control, and built-in security features like HP Wolf Pro Security help protect sensitive data. The inclusion of fax and duplex scanning enhances functionality for office workflows. However, its size and weight are slightly more demanding, and the higher price reflects its more advanced features. This model is ideal for small to medium offices that need reliable, secure, and fast color printing with multiple functions.
Pros:- Faster print speeds and larger paper capacity than 8125e
- Built-in security features with HP Wolf Pro
- Large, easy-to-navigate color touchscreen
Cons:- Larger and heavier, requiring more space
- Higher initial cost compared to basic models
Best for: Small to medium-sized offices requiring fast, secure, and multifunction color printing.
Not ideal for: Very small offices or home setups where space is limited or printing volume is low, due to its larger footprint and higher cost.
- Print Speed (Color):18 ppm
- Print Speed (Black & White):22 ppm
- Input Tray Capacity:250 sheets
- Touchscreen:2.7-inch color
- Security Features:HP Wolf Pro Security
- Additional Functions:Fax, duplex scan
Bottom line: This printer is best for offices that need high capacity, security, and multifunctionality in a reliable color printer.
How We Picked
Our evaluation focused on performance, reliability, security, and ease of use—key factors for office environments. We prioritized models with high print speeds, large paper capacities, and advanced security features suitable for business use. Cost of operation, including ink or toner expenses, played a significant role, especially for high-volume offices. We also considered connectivity options, mobile compatibility, and overall build quality. The ranking reflects a balance between these factors, aiming to recommend printers that deliver consistent results while offering good value and features tailored to office needs.Factors to Consider When Choosing Best Commercial Printers For Offices
When selecting a commercial printer for your office, it’s vital to consider several key factors beyond just print quality. Understanding your typical print volume helps determine whether a high-capacity laser or an inkjet with lower operating costs makes sense. Security features are essential for protecting sensitive documents, especially in larger enterprises. Connectivity options like wireless, Ethernet, and mobile printing can streamline workflows, but ensure compatibility with your existing devices. Additionally, evaluate the long-term costs of ink or toner refills, which can significantly impact your total investment. By weighing these factors carefully, you can avoid common pitfalls like overpaying for features you don’t need or choosing a model that can’t handle your workload.Print Speed and Capacity
High-volume offices require printers that can keep up with demanding workloads without frequent reloading. Look for models offering speeds above 40 pages per minute and large paper trays that minimize downtime. However, faster printers tend to be more expensive upfront, so balance speed with your actual needs to avoid overspending. For smaller teams, moderate speeds with good reliability often suffice, saving money while maintaining productivity.
Security Features
In office environments handling sensitive data, security features like user authentication, encrypted printing, and secure access controls are non-negotiable. Some models include advanced security protocols compliant with enterprise standards, but these come at a premium. Smaller offices or less sensitive environments might prioritize ease of use and connectivity over extensive security, but it’s wise to plan for future needs as your business grows.
Color and Ink/Toner Costs
Color printing can significantly increase ongoing expenses, especially if high-quality output is needed regularly. Laser printers tend to have higher upfront costs but lower per-page costs for toner, making them more economical at high volumes. Inkjet models, especially supertank types like Epson EcoTank, offer lower ink costs and are better for occasional color jobs. Consider your typical print volume and color requirements to choose the most cost-effective option.
Connectivity and Usability
Wireless, Ethernet, and mobile printing capabilities are essential for modern offices to enable flexible workflows. Ensure your chosen printer supports your existing network infrastructure and device ecosystem. User interfaces vary; touchscreens and intuitive controls reduce training time and errors. Keep in mind that complex setups or limited connectivity options can hinder efficiency and frustrate users.
Total Cost of Ownership
Beyond the initial purchase price, factor in ongoing costs such as ink or toner refills, maintenance, and energy consumption. Some models offer high-yield cartridges or refillable tanks to lower per-page costs, which is advantageous for high-volume use. Over time, these expenses can outweigh the savings from a cheaper initial purchase, so choose a model that balances upfront cost with long-term affordability based on your office size and usage patterns.
Frequently Asked Questions
How do I determine the right print volume for my office?
Estimating your office’s monthly print volume involves reviewing past usage or projecting future needs based on team size and workload. If your team prints over 2,000 pages per month, investing in a high-capacity laser printer with large toner cartridges or a supertank inkjet can reduce downtime and refilling frequency. For lower volumes, a smaller, more affordable model might be sufficient. Matching capacity to your actual needs helps prevent overpaying for unnecessary features or facing frequent maintenance issues.
Are color printers worth the extra cost for office use?
Color printers can be valuable if your office regularly produces marketing materials, presentations, or reports requiring color. However, they do come with higher initial costs and ongoing consumable expenses. For occasional color printing, a good monochrome laser might be more cost-effective. If color printing is frequent, investing in a reliable, cost-efficient color laser or supertank inkjet can provide better value and quality.
What security features should I look for in a commercial printer?
Look for printers offering secure user authentication, encrypted data transfer, and secure print release options. Some models include features like PIN or badge access, which prevent unauthorized printing and protect sensitive documents. For offices with confidential information, these features help meet compliance standards. However, more advanced security often increases the initial purchase price, so assess your security needs carefully based on your industry and data sensitivity.
Is it better to choose a laser or inkjet printer for office use?
Laser printers generally excel in speed, durability, and lower per-page costs for high-volume printing, making them ideal for busy offices. Inkjet printers, especially supertank models, offer better color quality and lower ink costs but tend to be slower and less robust for large workloads. Your decision should depend on your print volume, color needs, and budget—laser for high-volume black-and-white or frequent printing, inkjet for occasional color jobs and lower initial investment.
How important is connectivity in choosing a commercial printer?
Connectivity options like Wi-Fi, Ethernet, and mobile printing are vital for flexible, efficient workflows. They allow multiple users to access the printer easily without cumbersome cables and support remote or on-the-go printing. Compatibility with your existing network and devices reduces setup time and errors. Prioritize models with modern, versatile connectivity features to prevent bottlenecks and ensure seamless integration into your office environment.
